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Create templates for offers, invoices and more

Personalised Hotel Guest Correspondence

Design your own letterhead, choose individual greetings for each guest, and edit the default texts in the settings of Lodgit Desk. Offers, activities or invoices are created and printed within just a few clicks.

Some of the advantages of having the entire correspondence integrated in Lodgit Desk: 

  • No additional office software necessary – this simplifies the process considerably
  • The complete correspondence is archived in the guest data, which is also backed up in the archive

From advertising mail and offers to confirmations and invoicing for the hotel, Lodgit Desk handles all correspondence with your guests almost automatically.

Example of a created invoice

Multilingual Text Templates

With Lodgit Desk you can easily create multilingual text templates for offers, confirmations, invoices and other correspondence. You can save different opening and closing paragraphs in the templates, then reuse them again later by simply selecting them when creating e.g an offer.

Tipp: English, Spanish and German language templates are already integrated into Lodgit Desk, so you only need to translate your self-created extra items.

Great for guests from abroad: With Lodgit Desk you can create templates for offers, confirmations and invoices in different languages. These will then be used automatically according to the language settings of the respective guest. This way, you can easily conduct correspondence with the guest in his or her native language.

Default texts and multilingual translations

Templates for Special Offers, Seasonal Advertising Letters and More…

Special offers: To increase bookings off-season you might decide to send selected regular guests an offer with a 20% discount voucher.

Seasonal offers: For example a template for a Christmas special offer could include a four-course meal and a horse-drawn sleigh ride, which you can create as a package in Lodgit Desk.

Full packages: Templates for inclusive services, as usually offered by hotels could for example be; breakfast, half board or full board, and can also created as a package in Lodgit Desk.

Quickly create and use offer templates

Correspondence Archive

All offers, confirmations and invoices created in the booking window of Lodgit Desk as well as the letters created in the guest management section can always be viewed in the archive. This also contains the following additional features:

  • Filtering options of offers and confirmations by period and status (including the possibility to change the status).
  • Print copies of offers, confirmations and invoices
  • Cancellation of selected invoices possible
  • All lists are printable
Archives: View and manage historical files
Archives: View and manage historical files